This article provides a complete, practical walkthrough of the Manual Wekan Automation Triggered n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   Title:
   
   Automating Wekan Task Management with n8n: A Step-by-Step Workflow Example
   
   Meta Description:
   
   Learn how to automate the creation and management of boards, lists, and cards in Wekan using n8n. This guide walks through a complete workflow powered by n8n and the Wekan API, demonstrating how to streamline task tracking and move tasks through stages automatically.
   
   Keywords:
   
   n8n, Wekan, automation, Wekan API, task tracking, board management, no-code workflow, automate Wekan, project management automation, n8n workflow example
   
   Third-Party APIs Used:
   
   - Wekan API
   
   Article:
   
   Automating Wekan Task Management with n8n: A Step-by-Step Workflow Example
   
   In today’s digital workspace, automation plays a huge role in increasing productivity and reducing time spent on repetitive actions. One powerful example is using n8n — an open-source, no-code workflow automation tool — to interact with applications like Wekan, a collaborative kanban-style project management platform. In this article, we explore a simple but effective n8n workflow that programmatically creates a task board, populates it with default lists, creates a task card, and moves it to a different list — all without manual input beyond triggering the workflow.
   
   Let’s break down how this workflow functions and what it can achieve for your task management processes.
   
   What Does This Workflow Do?
   
   At a high level, this n8n workflow does the following upon manual execution:
   
   1. Creates a new Wekan board titled “Documentation”.
   2. Adds two lists to the board labeled “To Do” and “Done”.
   3. Adds a card titled “Document Wekan node” under the "To Do" list.
   4. Automatically moves that card from "To Do" to "Done”.
   
   This automation can be thought of as a basic demonstration of how n8n can integrate with Wekan's API to not only batch-create project components, but also manage the flow of tasks between lists — a helpful trick for keeping projects up-to-date with minimal input.
   
   Detailed Breakdown of the Workflow
   
   1. Manual Trigger Node
   
   - Node: On clicking 'execute'
   - Type: Manual Trigger
   
   The workflow is initiated manually for demonstration purposes, typically by clicking the “Execute Workflow” button inside the n8n editor. In real-world applications, this could easily be replaced with a scheduled trigger or webhook.
   
   2. Creating a Wekan Board
   
   - Node: Wekan
   - Operation: Create Board (title: "Documentation")
   - API Credentials: wekanApi
   
   This node interacts with the Wekan API to create a new board titled “Documentation”. The board owner is identified by a unique user ID (in this example, c4nzTEvSwGPBxKTCc). This serves as the foundation of your task management workspace.
   
   3. Creating “To Do” and “Done” Lists
   
   - Nodes: Wekan1 and Wekan2 respectively
   - Operation: Create List
   
   Once the board is created, two standard lists typical to kanban project management systems are added — “To Do” and “Done”. These lists represent task stages and are expected to help visualize workflow progress.
   
   4. Creating a Task Card
   
   - Node: Wekan3
   - Operation: Create Card
   
   The workflow then creates a Wekan card titled “Document Wekan node”, and places it within the “To Do” list on the “Documentation” board. Notably, the card is assigned a board ID and a list ID dynamically from previous steps using JavaScript expressions like:
   
   {{ $node["Wekan1"].json["_id"] }}
   
   This allows the card to link correctly within the newly created board structure.
   
   5. Moving a Card to "Done"
   
   - Node: Wekan4
   - Operation: Update Card
   
   To conclude the flow, the card is automatically moved from “To Do” to “Done” using the update operation of the Wekan API. This change simulates a completed task status, demonstrating that n8n can also be used to automate progress tracking.
   
   Why Use This Workflow?
   
   This workflow is a simple yet powerful example of how n8n can act as a project automation tool. For teams using Wekan, especially for documentation, technical tasks, or to-do tracking, such automations can structure projects, enforce flow consistency, and minimize manual labor.
   
   Moreover, leveraging the Wekan API inside n8n allows for scalability. You could expand on this blueprint to:
   
   - Trigger task creation from external events (e.g., GitHub issues, form submissions)
   - Automatically assign tasks to users
   - Set deadlines or labels on cards
   - Reorganize boards based on business logic
   
   Opportunities for Enhancement
   
   Though straightforward, this workflow can be expanded to support conditional operations, handle errors gracefully, and even loop through bulk data using n8n's Set and SplitInBatches nodes.
   
   Here are a few enhancement ideas:
   
   - Add a Datetime trigger to run this weekly.
   - Send email notifications when a task is marked “Done”.
   - Integrate with platforms like Slack, Google Sheets, or Trello to fetch task data.
   
   Final Thoughts
   
   By combining n8n with the Wekan API, you unlock the power to structure and automate task management in a way that’s customizable, repeatable, and scalable. Whether you're managing sprints, documenting product features, or just trying to stay on top of your to-do list, this integration offers a low-code solution to make your workflows work for you.
   
   As automation continues to dominate modern productivity tools, platforms like n8n give both developers and non-coders alike the ability to take control of their data and systems — one board, list, and card at a time.
   
   If you're new to n8n or Wekan, this example is a perfect place to start experimenting with real APIs and building valuable workflows tailored to your project needs.
   
   Stay automated, stay efficient.

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.