This article provides a complete, practical walkthrough of the Code Schedule Create Scheduled n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   Title: Automate User Invitations in n8n Using Google Sheets
   
   Meta Description:
   Learn how to streamline user onboarding in n8n by integrating Google Sheets with the n8n API to identify new users and automatically send invitations with this ready-to-run n8n workflow.
   
   Keywords:
   n8n workflow, user automation, Google Sheets integration, n8n API, automate invitations, invite users, API automation, n8n tutorial, onboarding automation, Google Sheets to n8n
   
   Third-Party APIs Used:
   
   - n8n API – for fetching and inviting users into an n8n instance.
   - Google Sheets API – for retrieving a list of prospective users from a spreadsheet.
   
   Article:
   
   Streamlining User Onboarding in n8n with Google Sheets Automation
   
   Managing user onboarding for productivity platforms can be tedious, especially when dealing with larger teams or mailing lists. Whether you're hosting an internal tool built on n8n or managing workspace access for multiple collaborators, manually checking for missing invitations and looping users into your ecosystem is a time-consuming task.
   
   This article walks you through an efficient n8n workflow that automates the process of inviting users from a Google Sheet into your n8n instance. It ensures that only users who aren't already registered get invited—minimizing duplication and effort. Even better, this process can be executed manually or scheduled to run periodically.
   
   Let’s break down the key components of this automation.
   
   Overview of the Workflow
   
   The automation centers around the following logic: compare the current list of users in your n8n instance to entries stored in a Google Sheet. Any email in the sheet not found in n8n user records is automatically sent an invitation to join your platform.
   
   Here’s how the workflow achieves that:
   
   1. Trigger Mechanism – Run on Demand or Schedule
   The workflow can be triggered in two ways:
   - Manually using the Manual Trigger node (named "When clicking ‘Test workflow’").
   - Automatically on a schedule using the Schedule Trigger node, which lets you run this at hourly, daily, or weekly intervals—suitable for keeping your user list consistently updated.
   
   2. Preparing API URLs
   Using the Edit Fields node, a custom variable n8n_url is defined, pointing to your dedicated n8n REST API endpoint (e.g., https://your-n8n-instance.com/api/v1/users).
   
   3. Retrieving Existing Users from n8n
   The "Get all Users" node fetches paginated user records from your n8n instance using its API. This node handles pagination through the “nextCursor” pattern, ensuring all users are retrieved regardless of the dataset size.
   
   4. Consolidating Paginated Results
   Since user data may be split into pages via the API, the workflow includes a code node ("Combine all paginated results") which merges all paginated responses into a single unified dataset.
   
   5. Reading Data from Google Sheets
   The "Get all rows" node reads emails and names from a specified spreadsheet. This spreadsheet is modeled after a Squarespace newsletter block and includes columns such as:
   - Submitted On
   - Email Address
   - Name
   
   A sample template is available to clone and customize: [Sample Google Sheet](https://docs.google.com/spreadsheets/d/1wi2Ucb4b35e0-fuf-96sMnyzTft0ADz3MwdE_cG_WnQ/edit?usp=sharing)
   
   6. Comparing Records to Identify New Users
   The real magic happens in the "Get non-users" Merge node. Using "keepNonMatches" logic, it compares spreadsheet emails ("Email Address") with the email addresses of users already found in n8n. Only entries missing from n8n’s database proceed to the next step.
   
   7. Generating Invitations
   The workflow then prepares the payload for new users in the "Create users list" node. Each user record is mapped to include:
   - Email
   - Role set to "global:member"
   
   The final part involves the "Invite Users" HTTP request node, which sends a POST request to the n8n API to create the new users. Thanks to the API's built-in behavior, this action can trigger an automatic invitation email to the new user, completing the loop.
   
   Customizability and Maintenance
   
   - Change Spreadsheet Columns: The Google Sheets node is flexible. You can modify it to accept additional or fewer columns depending on your workflow needs.
   - Update API Endpoint or Credentials: Ensure the “Edit Fields” node uses your actual n8n instance's API URL. Correct credentials should also be specified in any HTTP request node.
   - Integrate into Onboarding Pipelines: If your organization uses CRM tools or subscribes users through newsletters or forms, the Google Sheet can act as a central staging area from which this automation operates.
   
   Security and Best Practices
   
   - Use secure API keys with limited scope.
   - Limit the access permissions of service accounts in Google Sheets and n8n.
   - Regularly review workflow logs to detect any misconfiguration or errors.
   
   Conclusion
   
   With just a few nodes and a standard spreadsheet, this n8n workflow lets you automate user onboarding like a pro. Whether you’re managing a community, a collaborative content team, or internal users, this approach saves time and reduces errors. Best of all—it unlocks the scalability power of automation with minimal setup.
   
   If you're new to n8n workflows or API automation, this project serves as a powerful real-world example of connecting tools with logic and flow.
   
   Need inspiration or want to adapt it further? Check out n8n’s documentation and Discord community to learn more about API nodes, credentials handling, and workflow design.
   
   Clone the sample spreadsheet and start streamlining your user onboarding today!

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.