This article provides a complete, practical walkthrough of the Splitout Schedule Import Webhook n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   Title:  
   Automating Sales Operations: Intelligent Deal Assignment in HubSpot Using n8n
   
   Meta Description:  
   Discover how to streamline sales pipeline efficiency by automating deal assignment in HubSpot using n8n. This low-code workflow intelligently routes unassigned deals based on region and company size, ensuring the right rep gets the right lead.
   
   Keywords:  
   n8n workflow, HubSpot automation, deal assignment, sales automation, CRM automation, HubSpot CRM, intelligent lead routing, hubspot_owner_id, automated CRM workflows, sales pipeline management, low-code automation, HubSpot API, n8n integration
   
   Third-Party APIs Used:
   
   - HubSpot CRM API (OAuth2 Authentication)
   
   —
   
   Article:
   
   Boost Your Sales Team Efficiency with Intelligent Deal Assignment Using n8n and HubSpot
   
   Manually assigning leads in a CRM system like HubSpot can be time-consuming and error-prone—especially as your pipeline grows. That's where workflow automation tools like n8n come in. In this article, we walk you through an elegant and powerful n8n workflow that automatically assigns unowned deals in HubSpot based on deal data, contact associations, location, and company size. This automation ensures that every sales opportunity lands in the right hands—without human intervention.
   
   Let’s dive into how it works.
   
   ⏰ Scheduled Trigger for Recurrent Execution
   
   The workflow kicks off with a Schedule Trigger configured to run every two days at 7:00 AM. This ensures the system regularly checks for unassigned deals and routes them accordingly. You can tailor this interval based on your team’s cadence and volume of incoming deals.
   
   📦 Pulling HubSpot Deal Data
   
   Next, the workflow uses the HubSpot CRM API to retrieve all current deals using an HTTP Request node. Specific properties such as dealname, amount, and hubspot_owner_id are requested, alongside contact associations.
   
   The workflow then splits the array of deals using the "Split out deals" node, allowing us to treat each deal as an individual record. From here, we filter out deals that are already assigned using the "Unassigned Deals" node. This ensures the system only considers deals without an owner for automated assignment.
   
   🔍 Contact and Company Lookup
   
   Once unowned deals are identified, the workflow drills down further by fetching the associated contact records for each deal. Using the contact’s ID, the automation retrieves their associated company via another HubSpot API call.
   
   At this stage, the system now knows which company the contact belongs to and collects essential company-level metadata such as name, domain, location (country and city), and number of employees.
   
   🌎 Region-Based Deal Assignment
   
   Now comes the critical step: intelligent deal distribution. Using a "Switch" node called Assign by Region, the workflow branches based on the company’s country. For this setup, there are two key regions considered: the United States and Germany. Any deal from another region can be routed to a fallback handler, such as assigning it to a placeholder rep or sending a Slack notification.
   
   🏢 Assigning Based on Company Size
   
   The next layer of automation involves assigning the right sales representative based on the company size (measured by the number of employees). Within the U.S. and Germany branches, there are additional conditional switches:
   
   - For U.S. deals:
     - Companies with ≤50 employees are routed to John
     - Companies with ≤499 go to Max
     - Companies with ≥500 are assigned to Eeden
   
   - For German deals:
     - Companies with ≤499 are routed to Suka
     - Companies with ≥500 are sent to Eeden
     - A generic fallback (≤100,000) can go to Michael
   
   Each route ends with the deal being updated through HubSpot's "deal update" endpoint, assigning the correct deal owner ID.
   
   🛠️ Easy Customization with Sticky Notes
   
   Throughout the workflow, “Sticky Note” nodes add hints and best practices to help you customize everything from schedule intervals to assignment criteria and fallback strategies. These visual annotations improve clarity and make adjustments more user-friendly, ideal for teams collaborating in n8n's workflow canvas.
   
   👤 Ownership Assignment
   
   The update nodes (using the HubSpot API) include mappings to specific owners based on email or user ID in HubSpot. While the placeholder IDs provided use a demo contact (niklas@n8n.io), you'll want to configure these nodes to match your actual sales team and organizational logic.
   
   Why This Workflow Matters
   
   1. Saves Time: Reduces manual effort for assigning deals across large teams.
   2. Eliminates Human Error: No more deals slipping through the cracks due to oversight.
   3. Faster Responses: Sales reps get leads faster, improving conversion times.
   4. Data-Driven: Uses objective criteria like region and company size for smarter routing.
   5. Scalable: Easily customize for more regions, sales reps, or new deal qualifiers.
   
   Conclusion
   
   Sales success isn’t just about acquiring leads—it’s also about getting them to the right rep at the right time. With this n8n + HubSpot automation, you can ensure your deals are handled efficiently from the moment they enter your CRM.
   
   Whether you’re growing a startup team or optimizing an enterprise sales process, this workflow equips you with a scalable, intelligent solution that evolves with your business.
   
   Ready to supercharge your sales pipeline? Connect your HubSpot account, tweak your criteria, and activate the workflow. Your sales team will thank you.
   
   —
   
   Need Help Implementing This?
   
   This automation requires access to your HubSpot CRM and setting up relevant OAuth credentials in n8n. Make sure to map your actual team members to the respective deal owner IDs for seamless operation.
   
   Stay streamlined. Stay automated. Let n8n handle the busywork—so your team can close more deals.

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.