This article provides a complete, practical walkthrough of the Splitout Code Send Triggered n8n agent. It connects Gmailtrigger, Googlesheets across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between Gmailtrigger, Googlesheets, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• Gmailtrigger
• Googlesheets

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   **Title**  
   Automate EDI Order Processing with Gmail and Google Sheets in n8n
   
   **Meta Description**  
   Streamline your EDI order management by automatically processing EDI messages from Gmail and storing parsed data into Google Sheets using this powerful no-code n8n workflow.
   
   **Keywords**  
   EDI automation, n8n workflow, Gmail trigger, Google Sheets integration, parse EDI message, electronic data interchange, return order processing, EDI to spreadsheet, no-code automation, order management automation
   
   **Third-Party APIs Used**
   
   1. Gmail API (for receiving and fetching emails)
   2. Google Sheets API (for appending order data)
   
   ---
   
   # Automate EDI Order Processing with Gmail and Google Sheets in n8n
   
   Electronic Data Interchange (EDI) is an essential part of modern logistics, supply chain, and B2B communication—but managing EDI messages can be tedious and error-prone if done manually. Leveraging n8n, a powerful open-source automation tool, you can automate the entire workflow from receiving EDI messages via email to storing structured order data directly into Google Sheets.
   
   In this article, we’ll walk through a complete no-code solution that:
   - Monitors your Gmail inbox for new EDI messages
   - Extracts and parses EDI contents
   - Transforms the data into structured orderlines
   - Automatically organizes orders by type (Return vs Outbound) into distinct Google Sheet tabs
   
   Let’s break down how this workflow functions at a high level.
   
   ---
   
   ## Step 1: Email Trigger from Gmail
   
   The automation journey starts with the Gmail Trigger node in n8n. This node checks your Gmail inbox every minute for new emails. Only messages with "EDI" in the subject will proceed to be processed. This helps ensure that irrelevant emails are ignored.
   
   > 📌 Requires Gmail API credentials for setup  
   > [Learn more about the Gmail Trigger Node](https://docs.n8n.io/integrations/builtin/trigger-nodes/n8n-nodes-base.gmailtrigger)
   
   ---
   
   ## Step 2: Extract and Parse the EDI Message
   
   Once an EDI email is detected:
   - The email body is fetched using the Gmail node with the specific message ID.
   - A Set node reformats the body content, cleaning escape characters and quotation marks.
   - The custom “Parse EDI Message” JavaScript node then breaks down the EDI format into structured JSON. This includes:
   
     - Header Information (Sender ID, Receiver ID, Control Reference)
     - Document Info (Document Type, Document Number)
     - Dates (e.g., Document Date, Delivery Date)
     - Parties (Buyer, Supplier, Delivery Party)
     - Line Items (Product ID, Description, Quantity, Price)
   
   The parser supports multi-line EDI messages and intelligently converts them into user-friendly attributes.
   
   > 📌 Includes logic for EDI segments like BGM, DTM, NAD, LIN, QTY, IMD, and PRI.
   
   ---
   
   ## Step 3: Process Parsed Data into Tabular Format
   
   With structured JSON in place, the workflow continues by:
   - Extracting high-level order information (document type, date, number, etc.)
   - Flattening nested line items and parties into a row-based tabular format via the "Flatten Data to Orderlines" Code node.
   
   Every line item is merged with the related document and party information to ensure each row in the final spreadsheet is self-contained and complete.
   
   ---
   
   ## Step 4: Classify and Store Orders in Google Sheets
   
   The Order Type node evaluates whether the document is a “Return Order”. Based on the result:
   - Return Orders are written to one tab of the Google Sheet
   - All other outbound orders are written to a separate tab
   
   This ensures quick, organized referencing of different transaction types and paves the way for individual reporting or downstream automation.
   
   > 📌 AutoMapping is enabled—no need to precreate columns  
   > [Learn more about the Google Sheets Node](https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.googlesheets)
   
   ---
   
   ## Bonus: Learn and Test the Workflow Yourself
   
   The workflow includes helpful sticky notes complete with an example EDI message and links to a video tutorial so you’re never left guessing. You can even copy and send yourself the mock message to test the setup before running it with actual business data:
   
   🎥 [Watch Full Tutorial on YouTube](https://youtu.be/-phwXeYk7Es)  
   📷 [EDI Message Guide Infographic](https://www.samirsaci.com/content/images/2025/04/EDI-Message-Parser.png)
   
   ---
   
   ## Why This Setup Rocks
   
   ✔️ No-code automation in n8n  
   ✔️ Built-in EDI parsing and mapping  
   ✔️ Auto sync to your Google Sheets  
   ✔️ Easily test with sample data  
   ✔️ Scalable and customizable
   
   Whether you're new to EDI or a seasoned logistics pro, this n8n template accelerates your workflow and eliminates manual bottlenecks.
   
   Start automating today and take control of your order processing with smart, scalable tools!
   
   ---
   
   🔗 Get started with n8n at [n8n.io](https://n8n.io)  
   🔧 Need help customizing this for your use case? Reach out in the [n8n Community Forum](https://community.n8n.io)

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.