This article provides a complete, practical walkthrough of the Splitout Schedule Monitor Webhook n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   Title:
   Building an Automated Keyword-Based Topic Tracker for the n8n Community with Google Sheets and Notifications
   
   Meta Description:
   Learn how to create a fully automated n8n workflow that tracks community topics based on keywords, updates Google Sheets, and sends real-time Slack and email notifications.
   
   Keywords:
   n8n workflow, community tracker, keyword monitoring, Google Sheets API, Slack notifications, email alerts, automation, n8n tips, API integration, productivity tools
   
   Third-Party APIs Used:
   - Google Sheets API
   - Slack API
   - Email (SMTP)
   - n8n API (Community Platform)
   
   Article:
   
   Automate Keyword Tracking on the n8n Community with Google Sheets and Notifications
   
   If you're an avid user of the n8n automation platform, staying up-to-date with topical conversations in the community can unlock faster problem solving, better collaboration, and new feature discoveries. But manually checking for updates is tedious. That’s why we’ve built a handy n8n workflow that monitors the n8n Community forum for specific keywords and sends real-time updates to a Google Sheet — and optionally alerts you via Slack or email.
   
   This tutorial breaks down a robust, low-maintenance workflow that automatically searches the n8n Community for new posts containing your chosen keywords, appends them to a Google Sheet, and notifies your team when updates occur.
   
   📌 What This Workflow Does
   
   This n8n automation offers the following capabilities:
   
   - Searches the https://community.n8n.io/ forum for posts based on a specific keyword
   - Retrieves the newest results sorted by date
   - Extracts relevant metadata: post ID, title, creation date, URL, and solution status
   - Saves all matches to a dynamically updating Google Sheet
   - Sends optional Slack and email alerts whenever a new entry is added
   
   Let’s walk through how this all works.
   
   🔁 Scheduled Keyword Search
   
   At the heart of this workflow is a Schedule Trigger node that runs at a regular interval (e.g. every few hours). It activates the HTTP Request node labeled “Get latest topics”, which sends a GET request to the n8n Community’s search endpoint:
   
   https://community.n8n.io/search?q=YOUR-KEYWORD&order=latest
   
   You should replace "YOUR-KEYWORD" with whatever you're trying to track, such as “error”, “webhook”, or any custom term relevant to your use case.
   
   The sticky note in the workflow guides you on modifying the request — just double-click the HTTP node and adjust the "q" query parameter inside.
   
   📤 Parsing and Structuring the Data
   
   The "Get topics" node splits the returned JSON result into individual topics. Each topic contains structured data like title, URL slug, creation date, and more. This is essential for distilling individual forum posts into spreadsheet-friendly rows.
   
   📝 Writing to Google Sheets
   
   Next, the "Google Sheets" node processes the parsed data and appends it to a pre-configured spreadsheet.
   
   Mapped fields include:
   
   - id: Unique topic ID
   - title: Topic title
   - url: Direct link to the topic
   - date: Creation timestamp
   - has_solution: A Boolean field indicating whether the post has an accepted answer
   
   The Google Sheets node uses the "appendOrUpdate" operation, so it avoids duplicates and maintains a clean log. A sticky note in the flow reminds you to authenticate with your Google account and ensure the target sheet includes the correct fields.
   
   🔔 Notifications (Optional but Awesome)
   
   If your workflow needs real-time alerts, you can use the "Google Sheets Trigger" node to monitor changes to the spreadsheet. Should any new rows appear, this node activates two notification channels:
   
   - Slack: Sends a custom message (“New topics are available in n8n community”) to your selected workspace.
   - Email (SMTP): Sends a similar alert to your chosen inboxes. You’ll need to configure an SMTP credential, which is easily added via n8n’s credential manager.
   
   Best of all, these nodes are optional. Delete them if you don’t need alerts.
   
   🎯 Use Cases
   
   This workflow fits a wide array of purposes:
   
   - Support teams monitoring community queries about their integrations
   - Developers tracking bug reports or feature discussions
   - Content creators following trends and identifying high-demand topics
   - Product managers researching user feedback
   
   By combining n8n’s modular nodes with external APIs, you’re effectively setting up a bot that scouts the web and curates updates for you.
   
   🧠 Getting Started
   
   To deploy this for your own use:
   
   1. Adjust your keyword in the HTTP Request node.
   2. Connect your Google Sheets credentials and select your spreadsheet.
   3. Configure Slack and email credentials if you want alerts.
   4. Activate the workflow and let it run automatically.
   
   That’s it — you’ve now built your own topic-tracking assistant!
   
   Wrap-Up
   
   This community topic tracker is a great showcase of n8n’s flexibility. It pulls together scheduling, HTTP data fetching, structured processing, and third-party integrations into a seamless, no-code solution for staying informed.
   
   Whether you’re an engineer looking for new plugin compatibility or a support lead trying to assess pain points, this workflow helps you proactively tap into the community pulse.
   
   💡 Pro Tip: Want to expand the workflow? Add filters to exclude solved topics, or use conditional nodes to route alerts based on context.
   
   Build smarter. Listen better. Automate the boring stuff with n8n.
   
   —
   
   Ready to give this workflow a spin? Customize your keyword, connect your integrations, and let the automation begin!

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.