This article provides a complete, practical walkthrough of the Telegram Gmail Automation Triggered n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   Title:
   Automating Critical Alerts: Forward Filtered Gmail Notifications to Telegram with n8n
   
   Meta Description:
   Learn how to set up an automated workflow using n8n that monitors Gmail for important emails containing keywords like “Urgent” or “Server Down”, and instantly sends condensed alerts to a Telegram chat for real-time updates.
   
   Keywords:
   n8n, Gmail automation, Telegram notifications, workflow automation, real-time alerts, email monitoring, urgent email alerts, server down notification, filtered email forwarding, no-code automation tools
   
   Third-Party APIs Used:
   - Gmail API (via n8n Gmail Trigger Node)
   - Telegram Bot API (via n8n Telegram Node)
   
   Article:
   
   In a digital landscape overflowing with daily notifications, keeping track of truly important emails can become overwhelming. Whether you're managing server operations, handling IT security, or running a critical communications system, staying informed in real time is vital. That’s where automation comes in. With the powerful, no-code workflow builder — n8n — you can seamlessly forward filtered Gmail messages straight into a Telegram chat, ensuring urgent notifications never go unnoticed.
   
   In this article, we break down a purpose-built n8n workflow that does exactly that. It monitors a Gmail inbox, checks if incoming emails contain high-priority keywords such as “Urgent” or “Server Down,” and instantly pushes the message content to a designated Telegram chat.
   
   📩 Why This Matters
   
   Every business or technical team has emails they can’t afford to miss — think server crash reports, system failures, or mission-critical client communications. Traditionally, this would require manually monitoring your inbox or setting up clunky alerts. With n8n, you can integrate and automate this process in a clean and flexible flow, saving time and ensuring rapid awareness.
   
   🛠️ Workflow Overview: “Forward Filtered Gmail Notifications to Telegram Chat”
   
   Let’s break down the workflow:
   
   1. Gmail Email Trigger (Incoming Email Monitor)
      This node continuously monitors your Gmail inbox for new messages using the Gmail API. It polls for emails every minute, ensuring near-real-time responsiveness.
   
   2. Conditional Check (Email Validation Check)
      Not all emails are created equal. This important step checks whether the subject line includes certain critical keywords like “Urgent” or is exactly “Server Down.” Only those emails trigger the next action.
   
   3. Telegram Message Sender (Send Telegram Message)
      If the email matches the criteria, a formatted message is constructed containing three essential elements:
      - The sender’s email address
      - The subject line
      - A snippet from the email body
   
      This message is then sent to a specific Telegram chat using the Telegram Bot API, ensuring the right people are notified immediately.
   
   💡 Example Output on Telegram:
   
   From: noreply@server.com  
   Subject: Server Down  
   Message: Apache instance on node-42 is unreachable. Immediate action required.
   
   🧠 Customization Ideas
   
   The beauty of n8n is its flexibility. Here are some ways to tailor this workflow further:
   
   - Add support for multiple keywords or dynamic keyword lists.
   - Forward different keyword matches to different Telegram groups or stakeholders.
   - Attach email attachments (e.g., logs or screenshots).
   - Trigger follow-up workflows (e.g., restart server, alert on-call engineers).
   
   🔒 Privacy & Security Notes
   
   Because this workflow uses Gmail and Telegram APIs, make sure proper OAuth2 credentials and bot tokens are configured securely within n8n. Also, limit access to n8n’s workflow interface to avoid unauthorized automation changes.
   
   ⚙️ Summary
   
   This streamlined workflow exemplifies how n8n can serve as the connective tissue between your communication tools and your operational needs. By automating filtered Gmail notifications directly to Telegram, you can guarantee that the truly critical messages are never buried, always seen, and promptly acted upon.
   
   Whether you're part of an IT response team, a DevOps engineer, or just someone who needs to stay ahead of urgent news, this n8n workflow is powerful, easy to set up, and endlessly customizable.
   
   📦 Technologies in Use:
   
   - Gmail API (via Gmail Trigger Node)
   - Telegram Bot API (via Telegram Node)
   - n8n (No-code/low-code automation platform)
   
   Get started today, and never miss a critical email alert again.
   
   ✅ Next Steps:
   
   - Sign up for n8n and authenticate both Gmail and Telegram.
   - Deploy your customized version of this workflow.
   - Monitor your Gmail and act on alerts — right from your Telegram inbox.
   
   This is automation that empowers, alerts that matter.

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.