This article provides a complete, practical walkthrough of the Code Form Automation Triggered n8n agent. It connects Form Trigger, Code, Set, Airtable, Google Sheets, Gmail across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between Form Trigger, Code, Set, Airtable, Google Sheets, Gmail, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• Form Trigger
• Code
• Set
• Airtable
• Google Sheets
• Gmail

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   Title:
   Automate Form Submissions with n8n: Save to Google Sheets, Airtable & Send Email Notifications
   
   Meta Description:
   Learn how to build an automated n8n workflow that collects form submissions, processes date/time, saves data into Google Sheets and Airtable, and sends custom email confirmations using Gmail.
   
   Keywords:
   n8n automation, no-code workflow, n8n form trigger, Google Sheets automation, Airtable integration, Gmail automation, automate data entry, extract date and time, n8n code node, data pipeline automation
   
   Third-party APIs Used:
   
   - Google Sheets API (via n8n Google Sheets node)
   - Airtable API (via n8n Airtable node)
   - Gmail API (via n8n Gmail node)
   
   Article:
   
   Automating Form Submissions to Google Sheets, Airtable, and Gmail using n8n
   
   In today’s fast-paced digital landscape, efficient data collection and processing are key. Manual handling of form submissions often leads to data inconsistencies, time waste, and missed communication. Fortunately, automation platforms like n8n empower users to build complex workflows without writing a single line of backend code.
   
   This article explores a real-world n8n workflow that automatically collects data from a form, extracts relevant timestamp information, and distributes the formatted data to Google Sheets and Airtable. As a final touch, it sends two personalized email confirmations using Gmail. Let's break it down.
   
   Step 1: Collecting Data with n8n Form Trigger
   
   The workflow begins with the Form Trigger node in n8n. When a user submits the form, the workflow is instantly initiated. The form asks three required questions:
   
   - What's your name?
   - Where do you live?
   - Your Email?
   
   Each response is captured as structured data within the workflow, along with a system-generated timestamp called submittedAt.
   
   Step 2: Extracting Date and Time from Timestamp
   
   Next, a Code node processes the ‘submittedAt’ timestamp. Using JavaScript, the code extracts the Date (YYYY-MM-DD) and Time (HH:MM:SS) elements from the full timestamp. This step separates useful components for filtering, analytics, and auditing purposes.
   
   Here's a simplified version of the code used:
   
   ```javascript
   const submittedAt = new Date($json.submittedAt);
   const date = submittedAt.toISOString().split('T')[0];
   const time = submittedAt.toISOString().split('T')[1].split('.')[0];
   ```
   
   Step 3: Formatting the Fields
   
   After extracting and enriching the raw form data, the Set node is used to reformat the fields into a clean and consistent data structure. The fields include:
   
   - Name
   - City
   - Email
   - Date (from timestamp)
   - Time (from timestamp)
   
   This prepares the data for downstream integration and ensures that every target system will receive consistent information.
   
   Step 4: Storing Data into Airtable
   
   Now it's time to persist the data. The Airtable node creates a new record in a specified base using the formatted data fields. This provides a dynamic and searchable database for further operations like reporting, visualization, or dashboarding.
   
   Columns written to Airtable:
   
   - Name
   - City
   - Email
   - Date
   - Time
   
   Step 5: Appending Data into Google Sheets
   
   Simultaneously, the same data is appended to a Google Sheet using n8n’s Google Sheets node. This provides a more traditional spreadsheet view of the data, ideal for teams that manage data via Google Workspace. From here, it can be easily shared, exported, or visualized with Google tools like Data Studio or Looker.
   
   Step 6: Sending Personalized Email Acknowledgements via Gmail
   
   The final step includes two Gmail nodes that send personalized emails to the user who submitted the form.
   
   - Gmail node 1 sends a simple confirmation message using the Name and Email fields: 
     Subject: “Testing Text Message Delivery”
   
   - Gmail node 2 sends another version of the message, but includes the submission date in the subject:
     Subject: “Testing Text Message Delivery, (YYYY-MM-DD)”
   
   Both messages use templating to dynamically populate user-specific details.
   
   Workflow Overview:
   
   This n8n automation is a great example of combining data collection, transformation, storage, and communication into a streamlined no-code pipeline. Here’s a summary of the data flow:
   
   1. User submits form.
   2. n8n extracts and formats data (including timestamp info).
   3. Data is stored in Airtable and a Google Sheet.
   4. Two customized confirmation emails are sent via Gmail.
   
   Visualized Workflow Connections:
   
   - Form Trigger ➝ Timestamp Parsing ➝ Field Formatting
   - Field Formatting ➝ Airtable + Google Sheets
   - Airtable ➝ Gmail Notification 1
   - Google Sheets ➝ Gmail Notification 2
   
   Final Thoughts
   
   This workflow illustrates the power of automation in simplifying manual processes. Using n8n, you can integrate popular services like Gmail, Google Sheets, and Airtable in just a few steps. The result? Faster response times, improved data accuracy, and enhanced user communication.
   
   If you’re collecting user data and aren’t automating it, this is the time to start. n8n gives you the flexibility of open-source and the simplicity of a visual interface. Whether you're running a startup, a support team, or a data collection system, automating your submission workflows can save hours of repetitive work every week.
   
   Helpful Links:
   
   - n8n Form Trigger: https://docs.n8n.io/nodes/n8n-nodes-base.formTrigger
   - Code Node: https://docs.n8n.io/nodes/n8n-nodes-base.code
   - Set Node: https://docs.n8n.io/nodes/n8n-nodes-base.set
   - Airtable Node: https://docs.n8n.io/nodes/n8n-nodes-base.airtable
   - Google Sheets Node: https://docs.n8n.io/nodes/n8n-nodes-base.googleSheets
   - Gmail Node: https://docs.n8n.io/nodes/n8n-nodes-base.gmail
   
   Ready to build your workflow? n8n makes it easy.

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.