This article provides a complete, practical walkthrough of the Filter Schedule Send Scheduled n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   Title:
   Boost Productivity with Automated Weekly Notion Task Reports Using n8n
   
   Meta Description:
   Learn how to automate weekly reports for your Notion tasks using n8n. This workflow fetches, filters, sorts, and emails you upcoming and overdue tasks, complete with a push notification via Pushover.
   
   Keywords:
   n8n automation, Notion task automation, weekly task summary, task reminder email, n8n workflow tutorial, productivity hack, Notion database, Pushover integration, HTML email automation, task deadline report
   
   Third-party APIs Used:
   - Notion API (for accessing Notion database)
   - SMTP (email sending via Unitize SMTP server)
   - Pushover API (for sending push notifications)
   
   ---
   
   Article:
   
   Automate Your Weekly Notion Task Reports Using n8n
   
   In the pursuit of better time management and personal productivity, integrating task management tools like Notion into automation platforms such as n8n can vastly improve routine processes. This article walks you through a detailed automation workflow built in n8n that sends you a comprehensive weekly email summary of your Notion tasks—including overdue items and upcoming deadlines—and notifies you via Pushover. Let’s explore how this workflow functions and how you can tailor it for your needs.
   
   Overview of the Workflow
   
   The automation kicks off every Monday at 9 a.m. using n8n’s built-in Schedule Trigger. Alternatively, you can test it manually using the Manual Trigger node. The workflow then performs the following steps:
   
   1. Sets Workflow Variables
   2. Fetches Tasks from Notion
   3. Filters & Sorts Tasks by Deadline
   4. Builds HTML Template for Each Task
   5. Groups Tasks into Overdue and Upcoming
   6. Compiles a Styled HTML Email
   7. Sends the Email and Push Notification
   
   Setting Workflow Variables
   
   The workflow uses a Set node to configure essential variables such as your email address, logo path, Notion database URL, and your Pushover user key. These variables are reused throughout the workflow, making it easier to maintain or adapt the automation later.
   
   Fetching Tasks from Notion
   
   Using the Notion API node, the workflow retrieves a list of all database entries (i.e., tasks) from a specified Notion database. It’s important to apply filters here to exclude tasks that are marked as "Closed" or "Done" to avoid unnecessary reminders. Currently, the workflow filters tasks to only include those with a deadline.
   
   Filtering and Sorting Tasks
   
   Once tasks are fetched, a Filter node ensures that only tasks with an actual deadline are processed. The filtered tasks are then sorted by the deadline date in ascending order so that the earliest deadlines are presented first.
   
   Task-level HTML Rendering
   
   For each task, a custom HTML block is generated, showing details like the task name, deadline, priority, status, and tags. This allows for greater flexibility in message design so that the final email summary is both informative and easy to digest.
   
   Grouping Tasks: Overdue vs Due Soon
   
   The HTML-rendered tasks are then categorized using an IF node:
   - Tasks with deadlines before or equal to the current time are grouped as "overdue."
   - Tasks with future deadlines are considered "due to."
   
   Two Aggregate nodes collect these groupings separately, making it easier to format later.
   
   Compiling the Final Email
   
   With the overdue and upcoming tasks grouped and styled, the next step merges them into a single, styled HTML email. The email features headers, branding elements like logos, and buttons with links to the original Notion board. This clarity and structure help you quickly identify your task priorities for the week.
   
   Sending Email & Push Notification
   
   Finally, the completed HTML email is sent to your designated email address through an SMTP node. Simultaneously, a Pushover node sends a concise push notification to your device, ensuring you don't miss the update.
   
   Real-World Application
   
   This workflow serves as an ideal personal productivity assistant or a scalable reporting tool for teams using Notion. By customizing the templates and filters, you can turn this into a dynamic reporting system—for weekly sprints, project reviews, or accountability logs.
   
   Dependencies & Customization
   
   To run this workflow smoothly, ensure:
   - You have access to your Notion database and have connected it to n8n.
   - You've configured Pushover correctly and saved your user key in the Set node.
   - You’ve updated the template to suit your design preferences (logo, colors, font, etc.)
   - You fine-tune the Notion Filter node to exclude irrelevant tasks (like “Closed”).
   
   Conclusion
   
   This n8n workflow bridges the gap between your task list and actionable insights by transforming your Notion data into smart, scheduled notifications. In under a minute each week, you’ll get updated on what’s critical, what’s overdue, and what needs your attention—saving time and keeping projects on track.
   
   Try implementing it today, and start each week knowing exactly what lies ahead. With n8n and Notion working together, managing your time has never been easier.
   
   — Article by Your AI Assistant, powered by n8n workflow automation.

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.