This article provides a complete, practical walkthrough of the Hubspot Cron Update Scheduled n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   Title:  
   Automating Bi-Directional Sync Between HubSpot and Pipedrive with n8n
   
   Meta Description:  
   Learn how to build an automated workflow with n8n to keep your HubSpot and Pipedrive contacts in sync using no-code integrations. Improve CRM consistency with this powerful automation.
   
   Keywords:  
   n8n workflow, HubSpot Pipedrive sync, HubSpot automation, Pipedrive automation, CRM synchronization, no-code integration, bi-directional CRM sync, automate contact sync, n8n CRM automation, HubSpot API, Pipedrive API
   
   Third-Party APIs Used:
   
   - HubSpot API
   - Pipedrive API
   
   Article:
   
   In today's digital business environment, maintaining consistent and unified customer data across platforms is fundamental for sales, marketing, and customer service success. If you’re using both HubSpot and Pipedrive as part of your CRM ecosystem, syncing contacts between them manually isn't just tedious — it’s prone to error and inefficiency.
   
   n8n, a powerful workflow automation tool, offers a no-code solution to this problem. In this article, we’ll break down a custom n8n workflow designed to automatically synchronize contact records between HubSpot and Pipedrive, ensuring data remains consistent across both platforms.
   
   Overview of the Workflow
   
   The goal of this specific n8n workflow is to perform a bi-directional contact sync between HubSpot and Pipedrive. That means if contact data is updated on either platform, the changes can be reflected on the other system — automatically.
   
   Here’s how it works:
   - Every cycle is triggered by a Cron node (think of it as a scheduler) to ensure the sync process happens at regular intervals.
   - The workflow fetches all contact records from both Pipedrive and HubSpot.
   - It then compares the email addresses from each system to match identities.
   - Any discrepancies found (e.g., a new name in one system but not the other) are reconciled by updating each CRM appropriately with the most recent data.
   
   Let’s explore the components that make this possible.
   
   1. Cron Node – Scheduling the Sync
   
   The workflow starts with the Cron node, which is configured to run the process at scheduled intervals. This could be daily, hourly, or even weekly based on your business needs. Triggering regularly ensures that contacts remain consistent between platforms without any human intervention.
   
   2. Pipedrive Node – Fetching Person Data
   
   The Pipedrive node fetches all person records using the "getAll" operation. The API call returns comprehensive contact information, including names and emails. This node uses authenticated credentials via the Pipedrive API connection.
   
   3. HubSpot Node – Retrieving HubSpot Contact Information
   
   Simultaneously, the HubSpot node is triggered to get all contact data from HubSpot using the getAll operation. This includes important fields such as first name and email addresses. Like the Pipedrive node, this uses the HubSpot API for secure and accurate communication.
   
   4. Merge Nodes – Identifying Divergences
   
   Two Merge nodes are used to find mismatches between contacts in the two platforms. They operate in "removeKeyMatches" mode, a clever feature in n8n that filters out duplicates and leaves only items that are different based on specific key properties — in this case, the primary email address.
   
   - Merge1 compares HubSpot entries against Pipedrive’s and identifies contacts existing in HubSpot but not yet updated in Pipedrive.
   - Merge2 does the opposite, picking out Pipedrive contacts that are out-of-sync with HubSpot.
   
   This two-way comparison is what allows the workflow to build a true bi-directional synchronization process.
   
   5. Update Nodes – Applying Changes
   
   For records identified as mismatched, the workflow moves forward to update the appropriate CRM:
   
   - The Update Pipedrive node updates names and emails in Pipedrive using data pulled from HubSpot. It uses expressions like {{$json["properties"]["firstname"]["value"]}} for dynamic value mapping.
   - The Update HubSpot node pushes updated names and emails from Pipedrive into HubSpot using a similar dynamic expression structure.
   
   Both update nodes are connected to their corresponding APIs with secure credentials, ensuring data is pushed safely and accurately.
   
   Why Is This Workflow Useful?
   
   - Unified Contact Records: Sales and marketing teams always work with the most recent data across platforms.
   - Efficiency Boost: Eliminate the need for manual updates or complex integration scripts.
   - Error Reduction: Automation reduces the risk of human error due to miskeyed or outdated information.
   - Scalable and Maintainable: Built with n8n, this workflow is entirely visual, making it easy to maintain, audit, or extend as business needs evolve.
   
   Customization Tips
   
   - Add filters to sync only contacts updated in the last X days to reduce API load.
   - Expand the workflow to support additional fields, like phone numbers or company associations.
   - Integrate error handling by adding IF nodes to catch and handle sync failures with email notifications or logging.
   
   Conclusion
   
   Automating your HubSpot and Pipedrive contact synchronization with n8n can yield significant time savings and ensure your CRM systems are aligned. With just a few nodes, this workflow creates a powerful, bi-directional sync loop that keeps your sales and marketing data in perfect harmony — no complex code required.
   
   Whether you're a small business owner or a systems integrator, leveraging workflow automation platforms like n8n transforms tedious tasks into scalable solutions, improving both productivity and data quality.

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.