This article provides a complete, practical walkthrough of the Manual Hubspot Automation Triggered n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   Title:
   Automate Contact Retrieval in HubSpot Using n8n: A Step-by-Step Workflow Overview
   
   Meta Description:
   Learn how to create a simple n8n workflow that retrieves all HubSpot contacts at the click of a button. Ideal for marketing teams and automation enthusiasts looking to streamline CRM data access.
   
   Keywords:
   n8n workflow, HubSpot automation, contact retrieval, no-code automation, CRM integration, HubSpot API, marketing automation, n8n tutorial, workflow automation, contact management
   
   Third-Party APIs Used:
   - HubSpot API
   
   Article:
   
   Automate Contact Retrieval in HubSpot Using n8n: A Step-by-Step Workflow Overview
   
   In a world driven by automation, leveraging tools that allow you to streamline sales and marketing processes without writing code can offer a huge productivity boost. One powerful option in this space is n8n, a fair-code, open-source workflow automation tool that gives users the flexibility to build robust automations using its intuitive visual interface.
   
   This article walks you through a simple yet powerful n8n workflow designed to retrieve all contacts from your HubSpot CRM at the click of a button. Whether you're a marketer looking to export CRM data or a developer building smarter tools for your team, this workflow is a fundamental building block in mastering automated CRM integration.
   
   The Workflow Overview
   
   The n8n workflow consists of two key nodes:
   
   1. Manual Trigger Node – This acts as the starting point of the workflow, initiating the process manually when the user clicks “Execute”.
   2. HubSpot Node – This node calls the HubSpot API to retrieve all contact records from your account.
   
   Let’s break down each component and understand how it works.
   
   Node 1: Manual Trigger – “On clicking 'execute'”
   
   The workflow begins with a manual trigger. This is useful for ad-hoc checks, internal tooling, or building new workflows in development mode. No parameters are needed for this node—once you click “Execute Workflow,” it hands off control to the next node in sequence.
   
   This node is ideal for:
   - Testing workflow behavior before automating with a cron job or webhook.
   - Manually refreshing or syncing data in periodic cycles.
   - Triggering lightweight operations without needing external events.
   
   Node 2: HubSpot – Get All Contacts
   
   After the trigger, the workflow connects to the HubSpot node configured to perform a “Get All” operation on the “Contact” resource. This node utilizes n8n’s dedicated HubSpot integration, allowing direct communication with your CRM data through their API.
   
   Key Configuration Details:
   - Operation: Get All
   - Resource: Contact
   - Return All: True (this ensures that the workflow loops through all contacts and returns the dataset entirely)
   
   The workflow relies on an active HubSpot credential setup within your n8n account, labeled here as “scsc.” When executed, this node queries all contacts available in the HubSpot account and returns their full record details such as email, phone number, lead status, and any other custom properties defined in your CRM.
   
   Use Cases for This Workflow
   
   This simple two-node workflow can be extended or integrated in countless ways depending on your business needs. Here are just a few practical use cases:
   
   - Export HubSpot Contacts to a Google Sheet for reporting or offline analysis.
   - Sync contact data with another tool like Salesforce, Mailchimp, or Airtable.
   - Trigger notifications if a high-value lead appears in the contact list.
   - Combine with filter or conditional logic to segment contacts before downstream processing.
   
   Expanding the Workflow
   
   n8n’s modular architecture allows this base workflow to be expanded with further conditional logic, looping capabilities, HTTP requests, or integrations with over 200 supported apps. For example, you could follow up the HubSpot node with:
   
   - A Set or Function node to manipulate or clean the data.
   - A Google Sheets or Notion node to store the contact list.
   - A Slack node to post a summary of recently added contacts.
   
   Security and Best Practices
   
   Because this workflow involves accessing CRM data, which can be sensitive, you should follow best practices like:
   - Restricting access to n8n credentials and environments.
   - Setting proper rate limits on API calls, if scaling the workflow.
   - Avoiding public sharing of workflows that include credentials or personal contact data.
   
   Conclusion
   
   This basic n8n workflow demonstrates how easily you can automate contact retrieval from HubSpot using just two nodes—a Manual Trigger and a HubSpot integration. Not only does it save valuable time, but it also lays the groundwork for deeper automations across your sales and marketing tech stack.
   
   As you gain familiarity with n8n’s visual interface and the power of third-party APIs like HubSpot’s, you’ll find that building comprehensive, code-free automation chains is both simple and scalable.
   
   Whether you’re a technical marketer, a solo founder, or an operations manager, embracing tools like n8n will help you move faster and automate smarter.
   
   Ready to level up your HubSpot automation? Start building today with n8n.
   
   — End —

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.