This article provides a complete, practical walkthrough of the Quickbooks Onfleet Create Triggered n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   **Title:**  
   Automating Invoice Creation: Integrating Onfleet with QuickBooks Using n8n
   
   **Meta Description:**  
   Learn how to streamline your billing process by automatically creating QuickBooks invoices when new Onfleet tasks are created using an n8n workflow. Perfect for delivery and logistics businesses looking to optimize operations.
   
   **Keywords:**  
   Onfleet, QuickBooks, n8n workflow, invoice automation, delivery task integration, billing automation, QuickBooks API, Onfleet API, no-code automation, task-based invoicing
   
   **Third-Party APIs Used:**  
   1. Onfleet API  
   2. QuickBooks Online API
   
   ---
   
   **Article:**
   
   In an era where efficiency and automation are critical for business success, integrating key services in your workflow can be a game-changer. A common pain point for businesses, especially those involved in logistics and delivery, is managing invoicing against service tasks. This is where automation platforms like n8n come in, allowing businesses to connect tools like Onfleet and QuickBooks Online effortlessly.
   
   This tutorial outlines how a simple n8n workflow can automatically create a QuickBooks invoice each time a new delivery task is created in Onfleet. It’s ideal for businesses aiming to eliminate manual data entry, reduce billing errors, and improve turnaround times for getting paid.
   
   ---
   
   ### Why Automate Invoicing?
   
   If your business relies on delivery or field operations that are dispatched and tracked via Onfleet, you likely deal with recurring invoicing tasks. Manually invoicing based on each task not only eats up valuable time but can also lead to delays and mistakes. Automating this process ensures that every completed delivery triggers a billing event, maintaining revenue flow and accuracy.
   
   ---
   
   ### Tools You’ll Need:
   
   - **n8n (https://n8n.io):** An open-source, node-based automation platform.
   - **Onfleet (https://onfleet.com):** A last-mile delivery management software that allows real-time tracking and task management.
   - **QuickBooks Online (https://quickbooks.intuit.com):** A cloud-based accounting software suitable for small to medium-sized businesses.
   
   ---
   
   ### How the Workflow Works
   
   The n8n workflow consists of two main nodes—the Onfleet Trigger and the QuickBooks Online node. Let's break down how they work together:
   
   #### 1. Onfleet Trigger Node
   
   This node listens for the creation of new delivery tasks in Onfleet. It uses the Onfleet API’s webhook system to monitor real-time events. Once a new task is created in the Onfleet system, this node gets triggered. It acts as the starting point for the workflow and passes along necessary task details such as recipient information, destination, or task metadata.
   
   Configuration:
   - Trigger On: `taskCreated` – This means it activates every time a new task is created.
   
   #### 2. QuickBooks Online Node
   
   Once n8n receives the signal that a new Onfleet task has been created, it uses that data to generate a corresponding invoice in QuickBooks. Through the QuickBooks API, this node sends a request to create an invoice object in the user's QuickBooks Online account.
   
   Configuration:
   - Resource: `invoice`
   - Operation: `create`
   - Optional Fields:  
     - `Balance`: 0 (indicating no outstanding balance upon creation — can be customized)  
     - `TxnDate`, `ShipAddr`, `BillEmail`: Left blank in the basic setup but can be mapped from the Onfleet data for more detailed invoices.
     
   This simple structure sets the foundation for a dynamic invoicing system which can be further customized by adding additional nodes to pull in specific data from the Onfleet task (e.g., cost, customer email, address) and format it appropriately for the QuickBooks invoice.
   
   ---
   
   ### Customization Opportunities
   
   Although the workflow above is sufficient for triggering a basic invoice creation, here are some enhancements you could introduce:
   
   - **Data Mapping:** Extract relevant fields from the Onfleet task—such as customer phone number, service fee, or delivery notes—and pass them as line items or metadata in the invoice.
     
   - **Conditional Logic:** Add a filter node to only trigger invoice creation for completed or specific types of tasks (e.g., paid deliveries).
     
   - **Slack or Email Notifications:** Send automatic notifications once the invoice is created.
   
   - **Error Handling:** Implement error nodes to log or notify when either Onfleet fails to trigger or QuickBooks returns an error during invoice creation.
   
   ---
   
   ### Benefits of This Integration
   
   -  **Time Savings:** Eliminates manual data entry and invoice generation.
   -  **Billing Accuracy:** Reduces the risk of human error during invoicing.
   -  **Faster Payments:** Invoices are issued immediately upon task creation, speeding up your payment cycles.
   - ⚙️ **Scalable Process:** Suitable for businesses scaling delivery operations with complex billing needs.
   
   ---
   
   ### Final Thoughts
   
   Automations like the one described eliminate manual bottlenecks and pave the way for more agile and responsive operations. Using n8n to integrate Onfleet and QuickBooks Online demonstrates the power of no-code tools in solving real-world business challenges with minimal development effort.
   
   Whether you’re running a small delivery service or managing a large logistics network, automating your invoicing workflow with n8n ensures that operational efficiency and financial tracking stay in complete sync.
   
   Start small, and scale as your business grows. The digital transformation of your invoicing process might just be a few n8n nodes away.
   
   ---
   
   Interested in more advanced workflow setups or need help customizing? Reach out to the n8n community forums or consult with a workflow automation expert to tailor it to your business needs.

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.