This article provides a complete, practical walkthrough of the Splitout Schedule Automation Scheduled n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   Title:  
   Automating Grant Discovery with AI: An n8n Workflow for Tracking and Emailing AI Funding Opportunities
   
   Meta Description:  
   Discover how to automate the process of finding AI-related grants from Grants.gov using n8n. This workflow filters new grants, summarizes key details with OpenAI, determines eligibility, stores them in Airtable, and sends daily email digests to your team.
   
   Keywords:  
   n8n workflow, Grants.gov automation, AI grant search, Airtable integration, OpenAI grant analysis, government funding automation, email grant digest, AI-powered eligibility, Langchain, Airtable API, OpenAI API, Gmail API, grant tracking system
   
   Third-Party APIs Used:
   
   1. Grants.gov API (https://apply07.grants.gov/grantsws/rest/opportunities)
      - Fetches the latest AI-focused government grant listings
   
   2. OpenAI API (via Langchain integration in n8n)
      - Used for summarizing grant synopses
      - Determines eligibility based on company profile
   
   3. Airtable API
      - Stores new and eligible grants in a centralized database
      - Retrieves tracked grants and subscriber lists
   
   4. Gmail API
      - Sends automated daily email alerts to subscribers about new eligible AI grants
   
   Article:
   
   In today's fast-paced innovation-led landscape, securing timely funding is critical for technology companies. But manually scouring public databases for relevant grants is labor-intensive, especially when precision and timeliness matter. That's where automation can make a significant difference.
   
   Using n8n, a powerful open-source workflow automation tool, we’ve built a complete system that automatically discovers, evaluates, tracks, and shares new US government grants related to artificial intelligence (AI). This workflow leverages the synergy of APIs like Grants.gov, OpenAI, Airtable, and Gmail to simplify grant scouting, improve coverage, and enable rapid decision-making across your team.
   
   Let’s explore how this workflow works—and how it can save hours of manual research every week.
   
   📅 Step 1: Daily Scheduled Triggers  
   Two scheduled triggers orchestrate the workflow. One runs at 8:30 AM daily to fetch new grants listed within the past 24 hours from Grants.gov's public grants API. The second runs at 9:00 AM to compile qualified opportunities into an email for distribution.
   
   🔍 Step 2: Fetch AI-Related Grants  
   The Grants.gov API is queried with the keyword "AI" and configured to return opportunities that are either newly posted or forecasted. This includes federal funding calls issued in the past day.
   
   🧹 Step 3: Filter Out Previously Seen Grants  
   To prevent duplication, n8n's Remove Duplicates node tracks previously processed grants using their unique IDs. Only grants that haven't been tracked in previous executions move on to the next step.
   
   📜 Step 4: Extract Grant Details  
   Each new grant is passed to a POST request that fetches full details—including the opportunity synopsis, eligibility criteria, funding scope, and dates.
   
   💡 Step 5: AI-Powered Summary & Eligibility Check  
   This is where things get intelligent.
   
   Using Langchain's integration with OpenAI's GPT model, the workflow does two things:
   
   1. Summarizes the grant in simple terms (goal, duration, key points).
   2. Evaluates whether your company—configured using a detailed system prompt that includes company description and credentials—is eligible based on published criteria.
   
   This essentially simulates a rapid "first pass" review, reducing the time a human needs to spend by providing a reasoned, digestible output.
   
   📁 Step 6: Store in Airtable Tracker  
   All new, summarized, and qualified grant listings are stored in an Airtable base. The workflow saves key fields like:
   - Title, posting and response dates
   - Summary goal
   - Funding estimates
   - Agency contact information
   - Eligibility annotations
   - A yes/no marker for fit
   
   This makes it ideal for quick lookup, filtering, and follow-up by your business development or research teams.
   
   📧 Step 7: Generate and Send the Incident Report Email  
   A separate n8n flow runs at 9:00 AM to compile new eligible grants into a clean, HTML-formatted newsletter-style email. Each entry includes summary text, hyperlinks to full listings, and key criteria for consideration.
   
   Subscriber emails are fetched from a separate Airtable "Subscribers" table, filtered by "Active" status.
   
   Finally, the workflow sends the email via Gmail—ideally to your team, advisors, or anyone responsible for funding opportunities.
   
   🎯 Why This Workflow Saves You Time  
   This n8n template simplifies a research pipeline that often takes hours:
   
   - Automated daily fetch and deduplication of new grants
   - Natural-language understanding of eligibility and synopsis
   - Effortless tracking and logging with Airtable
   - Automatically personalized grant alerts to your inbox
   
   And the best part? It’s modular and customizable.
   
   👨‍🔧 Customization Tips
   
   - Want to monitor grants by other funding categories? Just change the keyword in the Grants.gov query.
   - Don’t use Airtable? Swap in Notion, Google Sheets, PostgreSQL or any database supported by n8n.
   - Running a nonprofit or research group? Update the company description in the eligibility analysis to match your org.
   
   🌎 Conclusion  
   With AI becoming a strategic focus for governments and businesses alike, grant funding has become more competitive and time-sensitive than ever. This n8n automation makes it possible to stay ahead by discovering high-potential funding opportunities daily—without adding operational burden.
   
   Spend less time hunting for grants. Let automation bring them to you, already simplified and tailored for your organization.
   
   —
   
   Need help setting up the workflow? Explore the complete setup documentation on n8n.io, or browse working sample Airtable templates included with the flow.
   
   Happy automating!

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.