This article provides a complete, practical walkthrough of the Stopanderror Clickup Automation Webhook n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   **Title**:  
   Supercharge Your Productivity with AI: Automating Zoom Meeting Summaries and Tasks Using n8n
   
   **Meta Description**:  
   Streamline your workflow with an AI-powered Zoom Meeting Assistant built in n8n. Automatically generate meeting summaries, extract actionable tasks, and schedule follow-ups using Zoom, Outlook, ClickUp, and AI integrations.
   
   **Keywords**:  
   n8n workflow automation, Zoom meeting summary, AI meeting assistant, ClickUp task automation, Outlook follow-ups, extract tasks from transcript, Zoom API automation, email meeting summary, AI meeting minutes, Claude AI n8n integration, automatic meeting notes
   
   ---
   
   **Article**
   
   ### Introducing the Zoom AI Meeting Assistant: A Smart n8n Workflow to Automate Meeting Summaries, Tasks, and Follow-Ups
   
   In the age of remote work and endless Zoom meetings, keeping track of all discussions, decisions, and assigned tasks can become overwhelming. Meet the Zoom AI Meeting Assistant — an advanced, automated workflow built using n8n that saves you time, boosts productivity, and ensures that no action item is missed.
   
   This intelligent automation leverages cutting-edge AI and API integrations to summarize Zoom meetings, extract to-dos, notify participants, and even schedule follow-up calls — all without lifting a finger.
   
   Let’s dive into what makes this workflow remarkable and how it works.
   
   ---
   
   ### 🚀 What Does the Zoom AI Meeting Assistant Do?
   
   The "Zoom AI Meeting Assistant" is an n8n workflow designed to:
   
   1. **Fetch Zoom Meeting Data**: Automatically find the most recent Zoom meeting held in the last 24 hours.
   2. **Download and Process the Transcript**: Retrieve the recording transcript, clean the content, and extract relevant information.
   3. **Generate Meeting Summaries**: Use AI to create a structured minutes document with summaries, tasks, and key dates.
   4. **Send Summaries via Email**: Email the formatted HTML summary to meeting participants.
   5. **Create Action Items in ClickUp**: Detect to-dos from the transcript and create them as structured tasks.
   6. **Schedule Follow-Up Calls in Outlook**: If future meetings are discussed, create calendar events directly in Outlook.
   7. **Utilize AI Smartness**: Incorporate large language models (LLMs) like Claude 3 from Anthropic to make sense of unstructured meeting transcripts.
   
   ---
   
   ### 🧠 How Does It Work? Step-by-Step Breakdown
   
   Let’s walk through the key steps in the workflow:
   
   #### 1. Trigger the Workflow
   The workflow starts manually but can be easily changed to run on a schedule or via a webhook.
   
   #### 2. Retrieve Zoom Meeting Metadata
   It fetches the list of scheduled Zoom meetings and filters out the meeting that occurred within the past 24 hours.
   
   #### 3. Access and Clean the Transcript
   If a transcript recording is available:
   - It downloads the file.
   - Extracts the raw text.
   - Sends the text through a cleanup process to remove timestamps and speaker labels, leaving a clean transcript.
   
   #### 4. Generate the Meeting Summary (Powered by AI)
   The cleaned transcript, the meeting date, and the participants' names are passed to the Claude AI model. It generates a structured summary including:
   - A concise overview.
   - Lists of participants.
   - Identified tasks.
   - Important upcoming dates.
   
   #### 5. Send the Summary via Email
   The AI-generated summary is formatted into a branded HTML email and automatically sent to the participants.
   
   #### 6. AI-Powered Task and Calendar Management
   A LangChain Agent is tasked with:
   - Extracting task items meant for "Friedemann" only.
   - Sending actionable tasks with due dates and priorities to ClickUp.
   - Finding future meetings within the transcript and scheduling them in Microsoft Outlook.
   
   ---
   
   ### 🔌 Technologies and APIs Used
   
   Here’s a list of all third-party services and APIs integrated into this workflow:
   
   | API / Service                | Purpose                                               |
   |-----------------------------|-------------------------------------------------------|
   | Zoom API                    | Get meeting data, participants, and recording files   |
   | Microsoft Outlook API       | Schedule follow-up meetings in your calendar          |
   | ClickUp API                 | Automatically create and organize tasks               |
   | Anthropic Claude API        | Generate structured summaries and extract tasks       |
   | SMTP (Email Sending)        | Send HTML summaries to meeting participants           |
   
   ---
   
   ### 🧠 Why Use AI for Your Meetings?
   
   Traditional meeting summaries are error-prone and time-consuming to create. AI can listen for key actions, draw out tasks embedded in conversation, and organize these cleanly. This intelligent automation reduces manual effort and ensures consistency.
   
   With precise data handling and structured logic in n8n, supported by advanced natural language understanding from Claude AI, this workflow becomes a reliable assistant — summing up your meeting, organizing execution, and never skipping a beat.
   
   ---
   
   ### 📩 Who is this Workflow For?
   
   - Remote teams that frequently use Zoom
   - Project managers needing clear follow-ups and task accountability
   - Executives who want meeting notes delivered automatically
   - Ops leaders aiming to streamline workflows using automation and AI
   
   ---
   
   ### 🛠️ Get Started Today
   
   To install and use this workflow, you’ll need:
   
   - A Zoom Workplace account with recording and transcript access
   - ClickUp API credentials
   - Microsoft Outlook calendar integration
   - SMTP credentials (for email)
   - AI API access (Anthropic, OpenAI, or similar)
   - An n8n instance (either desktop, self-hosted or cloud)
   
   Setup is straightforward, and the workflow is modular—if your organization uses Airtable instead of ClickUp or Gmail instead of Outlook, you can easily swap integration nodes.
   
   ---
   
   ### 🤝 Let's Connect
   
   If you have questions, want help with setup, or seek to customize this workflow for your organization, feel free to reach out via [LinkedIn](https://www.linkedin.com/in/friedemann-schuetz).
   
   Make your meetings count — before, during, and after — with the Zoom AI Meeting Assistant powered by n8n!
   
   ---
   
   **About the Author**  
   This workflow was created by Friedemann Schuetz, automation expert and n8n power user with a deep interest in combining AI, APIs, and no-code tools.

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.