This article provides a complete, practical walkthrough of the Zendesk Hubspot Create Scheduled n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   Title:  
   Synchronizing Customer Data: Automating Company Updates Between HubSpot and Zendesk with n8n
   
   Meta Description:  
   Learn how to automate bi-directional synchronization of company data between HubSpot and Zendesk using n8n. This step-by-step walkthrough highlights API integration, conditional logic, and timestamp-based automation.
   
   Keywords:  
   n8n workflow, HubSpot integration, Zendesk automation, HubSpot to Zendesk, sync CRM data, API workflow, data synchronization, customer data sync, no-code automation, n8n tutorial
   
   Third-Party APIs Used:
   
   - HubSpot API
   - Zendesk API
   
   Article:
   
   Automating HubSpot-to-Zendesk Data Synchronization With n8n
   
   In modern customer service and CRM workflows, keeping tools like HubSpot and Zendesk in sync is critical for seamless customer interactions. Yet manual entry or data export/import between systems is inefficient and error-prone. This is where automation platforms like n8n shine—especially when syncing company data in near real-time.
   
   In this article, we explore a powerful, low-code n8n workflow designed to automatically synchronize recently modified companies in HubSpot with organizations in Zendesk. This integration ensures that Zendesk always stays up to date with the latest company identity and domain data from HubSpot.
   
   Overview of the Workflow
   
   This n8n workflow performs a recurring check (every 5 minutes) for recently modified companies in HubSpot, determines whether those companies exist in Zendesk, and either updates existing organizations or creates new ones accordingly. Here's a breakdown of how this process works.
   
   Scheduled Execution
   
   Everything begins with a Cron node labeled “Every 5 minutes”. This node triggers the workflow every five minutes, acting as the heart of the automation and ensuring near real-time updates between systems.
   
   Tracking Last Execution Time
   
   To avoid retrieving duplicate data, the workflow uses a FunctionItem node ("Get last execution timestamp") to store and retrieve the last time the workflow was executed. This timestamp is saved in the workflow’s static data store and reused as a filter parameter.
   
   Fetching Recently Modified Companies from HubSpot
   
   The next step uses the “Get modified companies” HubSpot node. It calls the HubSpot API to retrieve only companies modified since the last recorded execution time, using the timestamp previously retrieved.
   
   Pulling All Organizations from Zendesk
   
   Simultaneously, the workflow triggers a "Get all Zendesk organisations" node, which loads all existing organizations in your Zendesk system. This data will later be joined with the HubSpot data for a comparative match.
   
   Data Merging
   
   Both data streams—from HubSpot (new or updated companies) and Zendesk (existing organizations)—converge in a "Merge" node. The mode used here is "mergeByKey", matching records using company names from both systems. When a match exists, data is merged into a unified object. The comparison is done with the property HubSpot.company.properties.name.value being matched against Zendesk.organization.name.
   
   Conditional Check: Company Already Exists?
   
   Next, the workflow enters a crucial conditional step using an "If" node named “Company exists in Zendesk”. It checks whether a matching ID (from Zendesk) was found for any merged company object. This determines the next action to take:
   
   - If the company exists in Zendesk (i.e., has a valid ID), the workflow proceeds to update the organization's name and domain using the "Update organisation" node.
   - If no match is found, this means HubSpot has a new company that doesn't yet exist in Zendesk—so the workflow uses the "Create organisation" node to add it.
   
   Data Push to Zendesk
   
   Both the “Update” and “Create” nodes interact directly with the Zendesk API. Each performs the necessary write operations based on the scenario.
   
   - Update organisation: Sends a PUT request containing the new company name and domain names.
   - Create organisation: Sends a POST request with the company name and domain data derived from HubSpot.
   
   Update Last Execution Time
   
   After synchronization (regardless of whether it resulted in updates or new entries), a final FunctionItem node (“Set new last execution timestamp”) updates the stored `lastExecution` variable to the current date/time. This ensures the next sync will only process newly modified or added companies from HubSpot.
   
   Why This Workflow Matters
   
   The workflow highlighted above beautifully showcases the value of no-code/low-code platforms like n8n:
   
   - Eliminates repetitive data entry between two systems.
   - Ensures accurate and consistent customer/company information across two departments: sales (HubSpot) and support (Zendesk).
   - Handles edge cases intelligently (updates vs. creates).
   - Can be extended or customized—for example, to sync additional properties or to trigger workflows in response to new companies.
   
   Key Benefits:
   
   - Saves time and reduces errors in maintaining data integrity.
   - Makes data-driven support more effective by providing up-to-date context.
   - Avoids overloading APIs by using timestamps to track changes.
   - Built-in logic ensures companies are not duplicated in Zendesk.
   
   Conclusion
   
   In today's fast-moving digital landscape, keeping your business systems seamlessly integrated is more than a technical advantage—it’s a necessity. With n8n's workflow automation capabilities, syncing updated companies between HubSpot and Zendesk becomes a hands-off, highly efficient process.
   
   By chaining API calls, logical conditions, and clever use of internal static variables, this workflow ensures that your customer data ecosystem stays in perfect harmony. Whether you’re a customer support manager, CRM administrator, or DevOps engineer, automations like this bring significant operational value—with little need for code.
   
   If you're already using n8n or planning to, consider adopting or adapting this architecture to fit your specific CRM stack—and let the machines handle the busywork.
   
   Ready for smoother operations? Let your data flow.

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.