This article provides a complete, practical walkthrough of the Hubspot Cron Automate Scheduled n8n agent. It connects HTTP Request, Webhook across approximately 1 node(s). Expect a Intermediate setup in 15-45 minutes. One‑time purchase: €29.

What This Agent Does

This agent orchestrates a reliable automation between HTTP Request, Webhook, handling triggers, data enrichment, and delivery with guardrails for errors and rate limits.

It streamlines multi‑step processes that would otherwise require manual exports, spreadsheet cleanup, and repeated API requests. By centralizing logic in n8n, it reduces context switching, lowers error rates, and ensures consistent results across teams.

Typical outcomes include faster lead handoffs, automated notifications, accurate data synchronization, and better visibility via execution logs and optional Slack/Email alerts.

How It Works

The workflow uses standard n8n building blocks like Webhook or Schedule triggers, HTTP Request for API calls, and control nodes (IF, Merge, Set) to validate inputs, branch on conditions, and format outputs. Retries and timeouts improve resilience, while credentials keep secrets safe.

Third‑Party Integrations

• HTTP Request
• Webhook

Import and Use in n8n

1. Open n8n and create a new workflow or collection.
2. Choose Import from File or Paste JSON.
3. Paste the JSON below, then click Import.
4. Show n8n JSON

   Title:  
   Sync Smart: Automating Contact Deduplication Between Pipedrive and HubSpot with n8n
   
   Meta Description:  
   Learn how to automate your CRM workflows by deduplicating contacts between Pipedrive and HubSpot using a custom n8n workflow. Streamline your contact management today.
   
   Keywords:  
   n8n workflow, HubSpot automation, Pipedrive integration, CRM sync, contact deduplication, HubSpot API, Pipedrive API, CRM automation, n8n merge node, data sync
   
   Third-Party APIs Used:
   - HubSpot API
   - Pipedrive API
   
   Article:
   
   In the age of sales automation and CRM efficiency, managing clean and synchronized customer data across platforms is critical. Tools like HubSpot and Pipedrive offer powerful contact management capabilities, but syncing contacts between them can be a challenge—especially when attempting to avoid duplicates. That’s where n8n, a powerful open-source workflow automation tool, comes into play.
   
   By leveraging n8n, businesses can create automated workflows that pull, compare, and sync contacts between HubSpot and Pipedrive in real time. In this article, we’ll break down an n8n workflow designed to retrieve all contacts from both CRMs, compare them by email address, and ensure only non-duplicate contacts are synced to HubSpot.
   
   Let’s walk through the nodes and logic that make this possible.
   
   Automating Contact Deduplication with n8n
   
   The overall goal of this n8n workflow is to automate the syncing of new or missing contacts from Pipedrive to HubSpot—avoiding any duplicate entries by comparing email addresses. This not only saves time, but also ensures data hygiene across systems.
   
   Here’s how the workflow functions:
   
   1. Cron Node – Automate Execution
   
   The workflow begins with a Cron node that triggers every minute. This ensures that the contact synchronization is continuously monitored and executed without manual intervention.
   
   Parameters:
   - Trigger: Every minute
   
   This regular timing allows for near real-time syncing between Pipedrive and HubSpot.
   
   2. Pipedrive Node – Fetch All Contacts
   
   Triggered by the Cron node, this Pipedrive node fetches all current contacts (referred to as “persons” in Pipedrive terminology).
   
   Parameters:
   - Resource: person
   - Operation: getAll
   - Return All: true
   
   This node uses a configured set of Pipedrive API credentials to authenticate and retrieve the necessary data.
   
   3. HubSpot Node – Fetch All Contacts
   
   At the same time, the Cron node also triggers a HubSpot node to retrieve all contacts stored in HubSpot.
   
   Parameters:
   - Resource: contact
   - Operation: getAll
   - Return All: true
   
   This node ensures you have the latest snapshot of both CRM systems’ contact datasets.
   
   4. Merge Node – Filter Unique Contacts
   
   This is where the real magic happens. The Merge node takes input from both the Pipedrive and HubSpot nodes and compares contact email addresses to detect duplicates.
   
   Parameters:
   - Mode: removeKeyMatches
   - propertyName1: email[0].value (Pipedrive email structure)
   - propertyName2: identity-profiles[0].identities[0].value (HubSpot email structure)
   
   By using the “removeKeyMatches” mode, n8n filters out any contacts that already exist in both systems—based on a matching email address. The output of this node will exclusively consist of unique contacts from Pipedrive that are not present in HubSpot.
   
   5. HubSpot2 Node – Add Unique Contacts
   
   The final node takes the filtered list of contacts and creates new contact entries within HubSpot, avoiding any overlaps.
   
   Parameters:
   - Email: Pulled dynamically from Pipedrive (email[0].value)
   - First Name: Pulled dynamically from Pipedrive (first_name)
   
   This HubSpot node is configured with API credentials and uses the same account as the first HubSpot node to authenticate the data addition.
   
   Why This Workflow Matters
   
   Maintaining duplicate-free records in your CRM is a cornerstone of efficient sales and marketing processes. Duplicate contacts can lead to:
   
   - Inconsistent customer communication
   - Wasted marketing efforts
   - Inaccurate reporting and analytics
   - A poor customer experience
   
   By integrating platforms like HubSpot and Pipedrive via a no-code/low-code automation tool like n8n, teams can eliminate manual syncs and ensure accurate, up-to-date data is available wherever it is needed.
   
   Scalability and Customization
   
   This starter workflow can be scaled and customized depending on your CRM strategy. For instance:
   
   - Add logic to include phone numbers or companies
   - Schedule synchronization less frequently to conserve API calls
   - Sync in the other direction (HubSpot → Pipedrive)
   - Check for additional contact properties like “last updated” for delta syncs
   
   Conclusion
   
   This n8n workflow is a practical, hands-off solution for organizations juggling multiple CRMs. By comparing key identifiers like email addresses and using a Merge node, you ensure that only missing contacts are added to HubSpot, maintaining data integrity and saving time for your team.
   
   With just a few nodes and API connections, businesses of any size can automate a crucial part of their CRM ecosystem—ensuring clean and consistent contact data across platforms.
   
   Embrace automation, sync smarter, and let n8n do the heavy lifting in your customer data pipelines.
   
   Want more workflows? Explore the n8n community and discover template solutions that can supercharge your business processes.

5. Set credentials for each API node (keys, OAuth) in Credentials.
6. Run a test via Execute Workflow. Inspect Run Data, then adjust parameters.
7. Enable the workflow to run on schedule, webhook, or triggers as configured.

Tips: keep secrets in credentials, add retries and timeouts on HTTP nodes, implement error notifications, and paginate large API fetches.

Validation: use IF/Code nodes to sanitize inputs and guard against empty payloads.

Why Automate This with AI Agents

AI‑assisted automations offload repetitive, error‑prone tasks to a predictable workflow. Instead of manual copy‑paste and ad‑hoc scripts, your team gets a governed pipeline with versioned state, auditability, and observable runs.

n8n’s node graph makes data flow transparent while AI‑powered enrichment (classification, extraction, summarization) boosts throughput and consistency. Teams reclaim time, reduce operational costs, and standardize best practices without sacrificing flexibility.

Compared to one‑off integrations, an AI agent is easier to extend: swap APIs, add filters, or bolt on notifications without rewriting everything. You get reliability, control, and a faster path from idea to production.

Best Practices

• Credentials: restrict scopes and rotate tokens regularly.
• Resilience: configure retries, timeouts, and backoff for API nodes.
• Data Quality: validate inputs; normalize fields early to reduce downstream branching.
• Performance: batch records and paginate for large datasets.
• Observability: add failure alerts (Email/Slack) and persistent logs for auditing.
• Security: avoid sensitive data in logs; use environment variables and n8n credentials.

FAQs

Can I swap integrations later? Yes. Replace or add nodes and re‑map fields without rebuilding the whole flow.

How do I monitor failures? Use Execution logs and add notifications on the Error Trigger path.

Does it scale? Use queues, batching, and sub‑workflows to split responsibilities and control load.

Is my data safe? Keep secrets in Credentials, restrict token scopes, and review access logs.